Grant Writing Guide

Master the 8 essential sections of a winning grant proposal

1

Abstract / Executive Summary

Your abstract is the first thing funders read. It should be a compelling 1-paragraph summary of your entire proposal: the problem, your solution, expected outcomes, and funding request.

Pro Tips:

  • Keep it under 250 words
  • Write it last
  • Include your ask amount
2

Statement of Need

Demonstrate the problem your program addresses with research, statistics, and local data. Show why this problem matters and why it matters now.

Pro Tips:

  • Use current statistics (within 3 years)
  • Include local data
  • Connect to funder priorities
3

Organization History

Establish your credibility by describing your organization's track record, mission, and qualifications to address this need.

Pro Tips:

  • Highlight relevant experience
  • Include impact numbers
  • Mention previous grants
4

Program Description

Detail what you will do, how you will do it, who you will serve, and when activities will occur.

Pro Tips:

  • Be specific about activities
  • Define target population clearly
  • Include a timeline
5

Goals & Objectives

Define SMART objectives: Specific, Measurable, Achievable, Relevant, and Time-bound.

Pro Tips:

  • Limit to 2-3 goals
  • Make objectives measurable
  • Align with funder goals
6

Evaluation Plan

Explain how you will measure success and track progress toward your objectives.

Pro Tips:

  • Define metrics clearly
  • Identify data sources
  • Include both process and outcome evaluation
7

Budget

Provide a detailed, realistic budget with line items and a narrative explaining each cost.

Pro Tips:

  • Be realistic, not minimal
  • Include indirect costs
  • Show matching funds if available
8

Sustainability Plan

Describe how the program will continue after the grant period ends.

Pro Tips:

  • Identify future funding sources
  • Show path to self-sufficiency
  • Demonstrate long-term thinking

Common Reasons Grants Get Denied

❌ Not following funder guidelines

❌ Weak statement of need

❌ Unrealistic budget

❌ Missing required documents

❌ Vague or unmeasurable objectives

❌ No sustainability plan

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